Privacy Policy
Data protection is of a particularly high priority for the management of Rota Engineering Ltd.. The use
of the Internet pages of Rota Engineering Ltd. is possible without any indication of personal data;
however, if a data subject wants to use special enterprise services via our website, processing of
personal data could become necessary. If the processing of personal data is necessary and there is
no statutory basis for such processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of
a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in
accordance with the country-specific data protection regulations applicable to Rota Engineering Ltd..
By means of this data protection declaration, our enterprise would like to inform the general public of
the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data
subjects are informed, by means of this data protection declaration, of the rights to which they are
entitled.
As the controller, Rota Engineering Ltd. has implemented numerous technical and organisational
measures to ensure the most complete protection of personal data processed through this website.
However, Internet-based data transmissions may in principle have security gaps, so absolute
protection may not be guaranteed. For this reason, every data subject is free to transfer personal data
to us via alternative means, e.g. by telephone.
- Definitions
The data protection declaration of Rota Engineering Ltd. is based on the terms used by the European
legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection
declaration should be legible and understandable for the general public, as well as our customers and
business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration, we use, inter alia, the following terms:
a) Personal data
Personal data means any information relating to an identified or identifiable natural person (“data
subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular
by reference to an identifier such as a name, an identification number, location data, an online
identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic,
cultural or social identity of that natural person.
b) Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the
controller responsible for the processing.
c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of
personal data, whether or not by automated means, such as collection, recording, organisation,
structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission,
dissemination or otherwise making available, alignment or combination, restriction, erasure or
destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their
processing in the future.
e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal
data to evaluate certain personal aspects relating to a natural person, in particular to analyse or
predict aspects concerning that natural person’s performance at work, economic situation, health,
personal preferences, interests, reliability, behaviour, location or movements.
f) Pseudonymisation
Pseudonymisation is the processing of personal data in such a manner that the personal data can no
longer be attributed to a specific data subject without the use of additional information, provided that
such additional information is kept separately and is subject to technical and organisational measures
to ensure that the personal data are not attributed to an identified or identifiable natural person.
g) Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority,
agency or other body which, alone or jointly with others, determines the purposes and means of the
processing of personal data; where the purposes and means of such processing are determined by
Union or Member State law, the controller or the specific criteria for its nomination may be provided
for by Union or Member State law.
h) Processor
Processor is a natural or legal person, public authority, agency or other body which processes
personal data on behalf of the controller.
i) Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal
data are disclosed, whether a third party or not. However, public authorities which may receive
personal data in the framework of a particular inquiry in accordance with Union or Member State law
shall not be regarded as recipients; the processing of those data by those public authorities shall be in
compliance with the applicable data protection rules according to the purposes of the processing.
j) Third party
Third party is a natural or legal person, public authority, agency or body other than the data subject,
controller, processor and persons who, under the direct authority of the controller or processor, are
authorised to process personal data.
k) Consent
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the
data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies
agreement to the processing of personal data relating to him or her.
- Name and Address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection
laws applicable in Member states of the European Union and other provisions related to data
protection is:
Rota Engineering Ltd.
Dromcummer
Kanturk
Co. Cork
Ireland
Phone: 023 56300
Email: info@multisweep.com
Website: www.multisweep.co.uk
- Name and Address of the Data Protection Officer
The Data Protection Officer of the controller is:
Ronan Hughes
Rota Engineering Ltd.
Dromcummer
Kanturk
Co. Cork
Ireland
Phone: 023 56300
Website: www.multisweep.co.uk
Website: www.multisweep.co.uk
Any data subject may, at any time, contact our Data Protection Officer directly with all questions and
suggestions concerning data protection.
- Cookies
The Internet pages of Rota Engineering Ltd. use cookies. Cookies are text files that are stored in a
computer system via an Internet browser.
Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID
is a unique identifier of the cookie. It consists of a character string through which Internet pages and
servers can be assigned to the specific Internet browser in which the cookie was stored. This allows
visited Internet sites and servers to differentiate the individual browser of the data subject from other
Internet browsers that contain other cookies. A specific Internet browser can be recognised and
identified using the unique cookie ID.
Through the use of cookies, Rota Engineering Ltd. can provide the users of this website with more
user-friendly services that would not be possible without the cookie setting.
By means of a cookie, the information and offers on our website can be optimised with the user in
mind. Cookies allow us, as previously mentioned, to recognise our website users. The purpose of this
recognition is to make it easier for users to utilise our website. The website user that uses cookies,
e.g. does not have to enter access data each time the website is accessed, because this is taken over
by the website, and the cookie is thus stored on the user’s computer system. Another example is the
cookie of a shopping cart in an online shop. The online store remembers the articles that a customer
has placed in the virtual shopping cart via a cookie.
The data subject may, at any time, prevent the setting of cookies through our website by means of a
corresponding setting of the Internet browser used, and may thus permanently deny the setting of
cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other
software programs. This is possible in all popular Internet browsers. If the data subject deactivates the
setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
- Collection of general data and information
The website of Rota Engineering Ltd. collects a series of general data and information when a data
subject or automated system calls up the website. This general data and information are stored in the
server log files. Collected may be (1) the browser types and versions used, (2) the operating system
used by the accessing system, (3) the website from which an accessing system reaches our website
(so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an
Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and
(8) any other similar data and information that may be used in the event of attacks on our information
technology systems.
When using these general data and information, Rota Engineering Ltd. does not draw any
conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our
website correctly, (2) optimise the content of our website as well as its advertisement, (3) ensure the
long-term viability of our information technology systems and website technology, and (4) provide law
enforcement authorities with the information necessary for criminal prosecution in case of a cyber-
attack. Therefore, Rota Engineering Ltd. analyses anonymously collected data and information
statistically, with the aim of increasing the data protection and data security of our enterprise, and to
ensure an optimal level of protection for the personal data we process. The anonymous data of the
server log files are stored separately from all personal data provided by a data subject.
- Registration on our website
The data subject has the possibility to register on the website of the controller with the indication of
personal data. Which personal data are transmitted to the controller is determined by the respective
input mask used for the registration. The personal data entered by the data subject are collected and
stored exclusively for internal use by the controller, and for his own purposes. The controller may
request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an
internal purpose which is attributable to the controller.
By registering on the website of the controller, the IP address—assigned by the Internet service
provider (ISP) and used by the data subject—date, and time of the registration are also stored. The
storage of this data takes place against the background that this is the only way to prevent the misuse
of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the
storage of this data is necessary to secure the controller. This data is not passed on to third parties
unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal
prosecution.
The registration of the data subject, with the voluntary indication of personal data, is intended to
enable the controller to offer the data subject contents or services that may only be offered to
registered users due to the nature of the matter in question. Registered persons are free to change
the personal data specified during the registration at any time, or to have them completely deleted
from the data stock of the controller.
The data controller shall, at any time, provide information upon request to each data subject as to
what personal data are stored about the data subject. In addition, the data controller shall correct or
erase personal data at the request or indication of the data subject, insofar as there are no statutory
storage obligations. The entirety of the controller’s employees are available to the data subject in this
respect as contact persons.
- Contact possibility via the website
The website of Rota Engineering Ltd. contains information that enables a quick electronic contact to
our enterprise, as well as direct communication with us, which also includes a general address of the
so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a
contact form, the personal data transmitted by the data subject are automatically stored. Such
personal data transmitted on a voluntary basis by a data subject to the data controller are stored for
the purpose of processing or contacting the data subject. There is no transfer of this personal data to
third parties. - Routine erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period
necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or
other legislators in laws or regulations to which the controller is subject to.
If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or
another competent legislator expires, the personal data are routinely blocked or erased in accordance
with legal requirements.
- Rights of the data subject
a) Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller
the confirmation as to whether or not personal data concerning him or her are being processed. If a
data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact
any employee of the controller.
b) Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller
free information about his or her personal data stored at any time and a copy of this information.
Furthermore, the European directives and regulations grant the data subject access to the following
information:
the purposes of the processing;
the categories of personal data concerned;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in
particular recipients in third countries or international organisations;
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the
criteria used to determine that period;
the existence of the right to request from the controller rectification or erasure of personal data, or
restriction of processing of personal data concerning the data subject, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
where the personal data are not collected from the data subject, any available information as to their
source;
the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of
the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the
significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are
transferred to a third country or to an international organisation. Where this is the case, the data
subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any
employee of the controller.
c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller
without undue delay the rectification of inaccurate personal data concerning him or her. Taking into
account the purposes of the processing, the data subject shall have the right to have incomplete
personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any
employee of the controller.
d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller
the erasure of personal data concerning him or her without undue delay, and the controller shall have
the obligation to erase personal data without undue delay where one of the following grounds applies,
as long as the processing is not necessary:
The personal data are no longer necessary in relation to the purposes for which they were collected
or otherwise processed.
The data subject withdraws consent to which the processing is based according to point (a) of Article
6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground
for the processing.
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no
overriding legitimate grounds for the processing, or the data subject objects to the processing
pursuant to Article 21(2) of the GDPR.
The personal data have been unlawfully processed.
The personal data must be erased for compliance with a legal obligation in Union or Member State
law to which the controller is subject.
The personal data have been collected in relation to the offer of information society services referred
to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of
personal data stored by Rota Engineering Ltd., he or she may, at any time, contact any employee of
the controller. An employee of Rota Engineering Ltd. shall promptly ensure that the erasure request is
complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase
the personal data, the controller, taking account of available technology and the cost of
implementation, shall take reasonable steps, including technical measures, to inform other controllers
processing the personal data that the data subject has requested erasure by such controllers of any
links to, or copy or replication of, those personal data, as far as processing is not required. An
employees of Rota Engineering Ltd. will arrange the necessary measures in individual cases.
e) Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller
restriction of processing where one of the following applies:
The accuracy of the personal data is contested by the data subject, for a period enabling the
controller to verify the accuracy of the personal data.
The processing is unlawful and the data subject opposes the erasure of the personal data and
requests instead the restriction of their use instead.
The controller no longer needs the personal data for the purposes of the processing, but they are
required by the data subject for the establishment, exercise or defence of legal claims.
The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the
verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of
the processing of personal data stored by Rota Engineering Ltd., he or she may at any time contact
any employee of the controller. The employee of Rota Engineering Ltd. will arrange the restriction of
the processing.
f) Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data
concerning him or her, which was provided to a controller, in a structured, commonly used and
machine-readable format. He or she shall have the right to transmit those data to another controller
without hindrance from the controller to which the personal data have been provided, as long as the
processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article
9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the
processing is carried out by automated means, as long as the processing is not necessary for the
performance of a task carried out in the public interest or in the exercise of official authority vested in
the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the
data subject shall have the right to have personal data transmitted directly from one controller to
another, where technically feasible and when doing so does not adversely affect the rights and
freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee
of Rota Engineering Ltd..
g) Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds
relating to his or her particular situation, at any time, to processing of personal data concerning him or
her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based
on these provisions.
Rota Engineering Ltd. shall no longer process the personal data in the event of the objection, unless
we can demonstrate compelling legitimate grounds for the processing which override the interests,
rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If Rota Engineering Ltd. processes personal data for direct marketing purposes, the data subject shall
have the right to object at any time to processing of personal data concerning him or her for such
marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data
subject objects to Rota Engineering Ltd. to the processing for direct marketing purposes, Rota
Engineering Ltd. will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to
object to processing of personal data concerning him or her by Rota Engineering Ltd. for scientific or
historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless
the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of Rota
Engineering Ltd.. In addition, the data subject is free in the context of the use of information society
services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated
means using technical specifications.
h) Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a
decision based solely on automated processing, including profiling, which produces legal effects
concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is
necessary for entering into, or the performance of, a contract between the data subject and a data
controller, or (2) is not authorised by Union or Member State law to which the controller is subject and
which also lays down suitable measures to safeguard the data subject’s rights and freedoms and
legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data
subject and a data controller, or (2) it is based on the data subject’s explicit consent, Rota Engineering
Ltd. shall implement suitable measures to safeguard the data subject’s rights and freedoms and
legitimate interests, at least the right to obtain human intervention on the part of the controller, to
express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he
or she may, at any time, contact any employee of Rota Engineering Ltd..
i) Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her
consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time,
contact any employee of Rota Engineering Ltd..
- Data protection provisions about the application and use of Google Analytics (with anonymization
function)
On this website, the controller has integrated the component of Google Analytics (with the anonymizer
function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and
analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia,
data about the website from which a person has come (the so-called referrer), which sub-pages were
visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for
the optimisation of a website and in order to carry out a cost-benefit analysis of Internet advertising.
The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain
View, CA 94043-1351, United States.
For the web analytics through Google Analytics the controller uses the application “_gat.
_anonymizeIp”. By means of this application the IP address of the Internet connection of the data
subject is abridged by Google and anonymised when accessing our websites from a Member State of
the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the traffic on our website. Google uses
the collected data and information, inter alia, to evaluate the use of our website and to provide online
reports, which show the activities on our websites, and to provide other services concerning the use
of our Internet site for us.
Google Analytics places a cookie on the information technology system of the data subject. The
definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyse
the use of our website. With each call-up to one of the individual pages of this Internet site, which is
operated by the controller and into which a Google Analytics component was integrated, the Internet
browser on the information technology system of the data subject will automatically submit data
through the Google Analytics component for the purpose of online advertising and the settlement of
commissions to Google. During the course of this technical procedure, the enterprise Google gains
knowledge of personal information, such as the IP address of the data subject, which serves Google,
inter alia, to understand the origin of visitors and clicks, and subsequently create commission
settlements.
The cookie is used to store personal information, such as the access time, the location from which the
access was made, and the frequency of visits of our website by the data subject. With each visit to
our Internet site, such personal data, including the IP address of the Internet access used by the data
subject, will be transmitted to Google in the United States of America. These personal data are stored
by Google in the United States of America. Google may pass these personal data collected through
the technical procedure to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time
by means of a corresponding adjustment of the web browser used and thus permanently deny the
setting of cookies. Such an adjustment to the Internet browser used would also prevent Google
Analytics from setting a cookie on the information technology system of the data subject. In addition,
cookies already in use by Google Analytics may be deleted at any time via a web browser or other
software programs.
In addition, the data subject has the possibility of objecting to a collection of data that are generated
by Google Analytics, which is related to the use of this website, as well as the processing of this data
by Google and the chance to preclude any such. For this purpose, the data subject must download a
browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser
add-on tells Google Analytics through a JavaScript, that any data and information about the visits of
Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is
considered an objection by Google. If the information technology system of the data subject is later
deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to
disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other
person who is attributable to their sphere of competence, or is disabled, it is possible to execute the
reinstallation or reactivation of the browser add-ons.
Further information and the applicable data protection provisions of Google may be retrieved under
https://www.google.com/intl/en/policies/privacy/ and under
http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the
following Link https://www.google.com/analytics/.
- Data protection provisions about the application and use of Instagram
On this website, the controller has integrated components of the service Instagram. Instagram is a
service that may be qualified as an audiovisual platform, which allows users to share photos and
videos, as well as disseminate such data in other social networks.
The operating company of the services offered by Instagram is Instagram LLC, 1 Hacker Way,
Building 14 First Floor, Menlo Park, CA, UNITED STATES.
With each call-up to one of the individual pages of this Internet site, which is operated by the
controller and on which an Instagram component (Insta button) was integrated, the Internet browser
on the information technology system of the data subject is automatically prompted to the download of
a display of the corresponding Instagram component of Instagram. During the course of this technical
procedure, Instagram becomes aware of what specific sub-page of our website was visited by the
data subject.
If the data subject is logged in at the same time on Instagram, Instagram detects with every call-up to
our website by the data subject—and for the entire duration of their stay on our Internet site—which
specific sub-page of our Internet page was visited by the data subject. This information is collected
through the Instagram component and is associated with the respective Instagram account of the data
subject. If the data subject clicks on one of the Instagram buttons integrated on our website, then
Instagram matches this information with the personal Instagram user account of the data subject and
stores the personal data.
Instagram receives information via the Instagram component that the data subject has visited our
website provided that the data subject is logged in at Instagram at the time of the call to our website.
This occurs regardless of whether the person clicks on the Instagram button or not. If such a
transmission of information to Instagram is not desirable for the data subject, then he or she can
prevent this by logging off from their Instagram account before a call-up to our website is made.
Further information and the applicable data protection provisions of Instagram may be retrieved under
https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.
- Payment Method: Data protection provisions about the use of Stripe as a payment processor
On this website, the controller has integrated components of Stripe. Stripe is an online payment
service provider. Payments are processed via so-called Stripe accounts, which represent virtual
private or business accounts. Stripe is also able to process virtual payments through credit cards
when a user does not have a Stripe account. A Stripe account is managed via an e-mail address,
which is why there are no classic account numbers. Stripe makes it possible to trigger online
payments to third parties or to receive payments. Stripe also accepts trustee functions and offers
buyer protection services.
The European operating company of Stripe is Stripe (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard
Royal, 2449 Luxembourg, Luxembourg.
If the data subject chooses “Stripe” as the payment option in the online shop during the ordering
process, we automatically transmit the data of the data subject to Stripe. By selecting this payment
option, the data subject agrees to the transfer of personal data required for payment processing.
The personal data transmitted to Stripe is usually first name, last name, address, email address, IP
address, telephone number, mobile phone number, or other data necessary for payment processing.
The processing of the purchase contract also requires such personal data, which are in connection
with the respective order.
The transmission of the data is aimed at payment processing and fraud prevention. The controller will
transfer personal data to Stripe, in particular, if a legitimate interest in the transmission is given. The
personal data exchanged between Stripe and the controller for the processing of the data will be
transmitted by Stripe to economic credit agencies. This transmission is intended for identity and
creditworthiness checks.
Stripe will, if necessary, pass on personal data to affiliates and service providers or subcontractors to
the extent that this is necessary to fulfill contractual obligations or for data to be processed in the
order.
The data subject has the possibility to revoke consent for the handling of personal data at any time
from Stripe. A revocation shall not have any effect on personal data which must be processed, used
or transmitted in accordance with (contractual) payment processing.
The applicable data protection provisions of Stripe may be retrieved under
https://www.Stripe.com/us/webapps/mpp/ua/privacy-full.
- Legal basis for the processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent
for a specific processing purpose. If the processing of personal data is necessary for the performance
of a contract to which the data subject is party, as is the case, for example, when processing
operations are necessary for the supply of goods or to provide any other service, the processing is
based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are
necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning
our products or services. Is our company subject to a legal obligation by which processing of personal
data is required, such as for the fulfilment of tax obligations, the processing is based on Art. 6(1) lit. c
GDPR.
In rare cases, the processing of personal data may be necessary to protect the vital interests of the
data subject or of another natural person. This would be the case, for example, if a visitor were injured
in our company and his name, age, health insurance data or other vital information would have to be
passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1)
lit. d GDPR.
Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for
processing operations which are not covered by any of the abovementioned legal grounds, if
processing is necessary for the purposes of the legitimate interests pursued by our company or by a
third party, except where such interests are overridden by the interests or fundamental rights and
freedoms of the data subject which require protection of personal data. Such processing operations
are particularly permissible because they have been specifically mentioned by the European
legislator. He considered that a legitimate interest could be assumed if the data subject is a client of
the controller (Recital 47 Sentence 2 GDPR).
- The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to
carry out our business in favor of the well-being of all our employees and the shareholders. - Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the respective statutory
retention period. After expiration of that period, the corresponding data is routinely deleted, as long as
it is no longer necessary for the fulfilment of the contract or the initiation of a contract. - Provision of personal data as statutory or contractual requirement; Requirement necessary to
enter into a contract; Obligation of the data subject to provide the personal data; possible
consequences of failure to provide such data
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also
result from contractual provisions (e.g. information on the contractual partner).
Sometimes it may be necessary to conclude a contract that the data subject provides us with personal
data, which must subsequently be processed by us. The data subject is, for example, obliged to
provide us with personal data when our company signs a contract with him or her. The non-provision
of the personal data would have the consequence that the contract with the data subject could not be
concluded.
Before personal data is provided by the data subject, the data subject must contact any employee.
The employee clarifies to the data subject whether the provision of the personal data is required by
law or contract or is necessary for the conclusion of the contract, whether there is an obligation to
provide the personal data and the consequences of non-provision of the personal data.
- Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.
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